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Senior Personal Assistant / Executive Secretary
Engage
Selection
Dubai,
UAE
The Role
PERSONAL
ASSISTANT TO THE MANAGING PARTNER
1.0 ROLE
To provide administrative assistance with all of the Managing Partner’s personal and professional affairs.
2.0 RESPONSIBILITIES
2.1 PERSONAL ASSISTANCE
• Screening incoming calls and placing calls on behalf of the Managing Partner.
• Preparing, checking and sending correspondence on behalf of the Managing Partner.
• Producing documents, briefing papers, reports and presentations for business and personal purposes.
• Reviewing documentation and provide comment for the Managing Partner’s review.
• Researching topics required by the Managing Partner and presenting findings.
• Schedule reservations and appointments required by the Managing Partner and or his family.
• Arranging travel, visas and accommodation for the Managing Partner and his family.
• Organising his meeting calendar meetings and ensuring the Managing Partner is well prepared for meetings.
• Maintain all of the Managing Partner’s property and personal records.
• Ensure all the Managing Partner’s and his family’s insurances in Dubai are appropriate and up-to-date.
• Manage the Managing Partner’s transportation requirements.
2.2 CORPORATE ASSISTANCE
• Maintain all of the Managing Partner’s company and entity records, ensuring annual returns and filings are done on time and all documents, originals or copies, are promptly available for review by the Managing Partner or his authorised advisors.
• Liaise with consultants regarding the maintenance or restructuring of existing or establishment of new entities in Dubai or elsewhere and undertaking research to determine the processes and information required as necessary.
• Liaise with the UAE National Partner and Agent or other key stakeholders in the operation and maintenance of the Managing Partner’s entities.
• Ensure all the Managing Partner’s entities’ insurances are appropriate and up-to-date.
2.3 UK AFFAIRS
• Assist the Property Manager with communication and correspondence with UK estate agents for the Managing Partner’s properties.
• Assist in the collation of supporting information and liaise with the tax accountants regarding
Managing Partner’s UK tax returns.
• Provide support to the Property Manager and assist with the scheduling of regular preventative property maintenance for the Managing Partner’s and related entity-owned properties in Dubai and UK.
• Manage and provide support with tenant complaints for the Managing Partner’s and related entity-owned properties in Dubai and UK.
2.4 COMPANY ADMINISTRATION
• Ensure the Company Property tenancy and maintenance agreements are accurately calculated, reviewed and approved for renewal.
• Assist the Property Manager and liaise with Landlord maintenance staff to see to maintenance issues. Inform Management and staff of building maintenance or issue announcements.
• Assist the Operations Manager and HR Assistant to manage the storage and authorised distribution of company office keys.
• Assist the Operations Manager to ensure all Company building, vehicle, workmen’s and third party liability insurances are kept up-to-date. Ensure the safe and appropriate filing of all insurances documentation and facility authorised distribution as directed.
3.0 LIAISON
• Managing Partner
• Clients
• Senior Management Team
• Suppliers
• Service Providers
• All staff members
1.0 ROLE
To provide administrative assistance with all of the Managing Partner’s personal and professional affairs.
2.0 RESPONSIBILITIES
2.1 PERSONAL ASSISTANCE
• Screening incoming calls and placing calls on behalf of the Managing Partner.
• Preparing, checking and sending correspondence on behalf of the Managing Partner.
• Producing documents, briefing papers, reports and presentations for business and personal purposes.
• Reviewing documentation and provide comment for the Managing Partner’s review.
• Researching topics required by the Managing Partner and presenting findings.
• Schedule reservations and appointments required by the Managing Partner and or his family.
• Arranging travel, visas and accommodation for the Managing Partner and his family.
• Organising his meeting calendar meetings and ensuring the Managing Partner is well prepared for meetings.
• Maintain all of the Managing Partner’s property and personal records.
• Ensure all the Managing Partner’s and his family’s insurances in Dubai are appropriate and up-to-date.
• Manage the Managing Partner’s transportation requirements.
2.2 CORPORATE ASSISTANCE
• Maintain all of the Managing Partner’s company and entity records, ensuring annual returns and filings are done on time and all documents, originals or copies, are promptly available for review by the Managing Partner or his authorised advisors.
• Liaise with consultants regarding the maintenance or restructuring of existing or establishment of new entities in Dubai or elsewhere and undertaking research to determine the processes and information required as necessary.
• Liaise with the UAE National Partner and Agent or other key stakeholders in the operation and maintenance of the Managing Partner’s entities.
• Ensure all the Managing Partner’s entities’ insurances are appropriate and up-to-date.
2.3 UK AFFAIRS
• Assist the Property Manager with communication and correspondence with UK estate agents for the Managing Partner’s properties.
• Assist in the collation of supporting information and liaise with the tax accountants regarding
Managing Partner’s UK tax returns.
• Provide support to the Property Manager and assist with the scheduling of regular preventative property maintenance for the Managing Partner’s and related entity-owned properties in Dubai and UK.
• Manage and provide support with tenant complaints for the Managing Partner’s and related entity-owned properties in Dubai and UK.
2.4 COMPANY ADMINISTRATION
• Ensure the Company Property tenancy and maintenance agreements are accurately calculated, reviewed and approved for renewal.
• Assist the Property Manager and liaise with Landlord maintenance staff to see to maintenance issues. Inform Management and staff of building maintenance or issue announcements.
• Assist the Operations Manager and HR Assistant to manage the storage and authorised distribution of company office keys.
• Assist the Operations Manager to ensure all Company building, vehicle, workmen’s and third party liability insurances are kept up-to-date. Ensure the safe and appropriate filing of all insurances documentation and facility authorised distribution as directed.
3.0 LIAISON
• Managing Partner
• Clients
• Senior Management Team
• Suppliers
• Service Providers
• All staff members
Requirements
4.1
EXPERIENCE AND KNOWLEDGE
• Working knowledge of office administration policies and processes.
• Working knowledge or exposure to corporate formations and governance.
4.2 SKILLS AND APTITUDES
• Advanced user of Word, Excel and Outlook.
• Exceptional written and oral communication skills.
• Good organisational and time management skills.
• Ability to research, digest, analyse and present material clearly and concisely.
• Excellent interpersonal skills.
• Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines.
• Discretion and an understanding of confidentiality issues.
• Self-motivated, pro-active and flexible.
• Ability to work under pressure and meet deadlines.
• Excellent attention to detail.
• Working knowledge of office administration policies and processes.
• Working knowledge or exposure to corporate formations and governance.
4.2 SKILLS AND APTITUDES
• Advanced user of Word, Excel and Outlook.
• Exceptional written and oral communication skills.
• Good organisational and time management skills.
• Ability to research, digest, analyse and present material clearly and concisely.
• Excellent interpersonal skills.
• Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines.
• Discretion and an understanding of confidentiality issues.
• Self-motivated, pro-active and flexible.
• Ability to work under pressure and meet deadlines.
• Excellent attention to detail.
About the
Company
Engage was
formed in 2007 in response to frustrations at the level of service delivery
offered by traditional large recruitment agencies working in the construction
market. With a belief in providing a truly knowledgeable, precise and quality
driven service, Engage strives to offer a recruitment experience to both
employers and candidates that is unrivalled in the marketplace.
We provide
precision staffing solutions, including contingency and executive search,
within the construction and commercial marketplaces. Our enduring relationships
with market leading organisations in the region and overseas means we have
access to the best candidates and the best vacancies.
Social Media Intern
HR Source
Consulting
Dubai,
UAE
The Role
A
prestigious client is looking to hire a Social Media Intern who will be
responsible for building and maintaining a community for the website users
through Facebook, Twitter, Instagram and other appropriate social media
platforms.
Main responsibilities:
1) Create and deliver effective social media marketing content
2) Engage with fans across social media platforms
3) Appropriately maneuver between social media outlets based on industry needs
4) Brainstorm and implement a full-scale social media campaign
Main responsibilities:
1) Create and deliver effective social media marketing content
2) Engage with fans across social media platforms
3) Appropriately maneuver between social media outlets based on industry needs
4) Brainstorm and implement a full-scale social media campaign
Requirements
•
Arabic/English fluency is a must
• Must be a UAE resident (preferably in Dubai)
• Must have minimum of 2 - 3 months internship experience
• Keen interest in media marketing and social networking
• Proficient user of social media platforms including Facebook, Twitter, YouTube
• Must be a UAE resident (preferably in Dubai)
• Must have minimum of 2 - 3 months internship experience
• Keen interest in media marketing and social networking
• Proficient user of social media platforms including Facebook, Twitter, YouTube
About the
Company
HR Source
Consulting is a premier Human Resources Consultancy that provide clients across
the Middle East and North Africa (MENA) with expert human resources planning
and solutions. By inference, we have the expertise to attract high calibre
candidates that fill specialist roles in the key industry sectors with focus
in: • IT (Information Technology) • Media & Communications • FMCG and many
others
We deliver
to a multitude of client organisations across the MENA region from leading
multi-nationals (MNC's) to SMEs and boutique businesses. We are your 'Regional
HR partner with Global Reach'. We adopt tailor made services and solutions to
ensure that our clients need is fully met .
We provide a multi-step consultancy approach to sourcing the ideal candidate, to ensure that your requirement is fully fulfilled and delivered to. Furthermore we offer tailor made HR Services and Solutions in the additional following areas: • Permanent Recruitment Solutions • Interim & Contract Recruitment Solutions • Managed Services • Salary Surveys • Outplacement Services • Relocation and Company setup advice
We provide a multi-step consultancy approach to sourcing the ideal candidate, to ensure that your requirement is fully fulfilled and delivered to. Furthermore we offer tailor made HR Services and Solutions in the additional following areas: • Permanent Recruitment Solutions • Interim & Contract Recruitment Solutions • Managed Services • Salary Surveys • Outplacement Services • Relocation and Company setup advice
In short, HR
Source Consulting is dedicated to delivering human resources solutions at every
level (from Junior, Mid to Senior and C-Level Executives). This includes
successful placements for every type and size of client organisation by
sourcing candidates at all levels of seniority. We like to go the extra mile
and serve our clients every need of HR and provide additional solutions and
services from salary surveys, market intelligence, outplacements services and
relocation and company set up advice.
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